Launch of PDF-Specialized RPA Service in September 2026: Full Automation from Data Extraction to System Input

Launch of PDF-Specialized RPA Service: Full Automation from Data Extraction to System Input

Ripras Co., Ltd. announces the launch of a new RPA service through its 'Good Hands-RPA' platform—utilizing Microsoft's 'Power Automate'—to fully automate the time-consuming task of data extraction and entry from PDF documents, a major burden for accounting and administrative departments. The service will begin in September 2026.

This service is designed for companies facing challenges such as:

"It's difficult to manually enter data into systems while viewing received PDFs"

"We want to prevent human errors like input mistakes during monthly data transfers"

"We'd like to eliminate the hassle of renaming files and saving them into folders"

Beyond extracting data from diverse PDF formats and transferring it to various systems, this specialized package fully automates file renaming and folder organization according to internal management rules—streamlining operations and eliminating manual workload.

Ripras News 2026 Vol.45

[September 2026] New RPA Plan Launch: Full Automation from PDF Data Extraction to System Input

Eliminate Manual Data Entry and Human Errors in Accounting and Administration

Eliminate Manual Data Entry and Human Errors in Accounting and Administration

While corporate digital transformation (DX) and paperless initiatives are rapidly advancing, processing various PDF invoices and purchase orders received from business partners has become a new operational bottleneck.

In many workplaces, employees still manually open each PDF file, visually confirm the content, and input data into systems—a process that consumes significant time and often leads to human errors such as missed entries.

This service offers a groundbreaking solution to eliminate such inefficient, repetitive tasks.

Concrete Examples of 'PDF Automation' Enabled by the New Plan

Concrete Examples of 'PDF Automation' Enabled by the New Plan

① Automatically Aggregate Data from Multiple PDF Files into a Master Excel File

Using OCR and other technologies, the system automatically extracts specified data—such as company name, date, amount, and contact person—from multiple PDF files (e.g., invoices, surveys) with varying formats across different vendors.

The extracted data is then automatically transferred and compiled by a robot into designated columns or cells of an internal master Excel file used for aggregation.

The process of extracting necessary information from multiple individual files and consolidating them into a single file is completed instantly.

② Automatic Input into Accounting Software and Sales Management Systems

Based on the data compiled in Excel, the RPA robot automatically inputs information into various internal systems, including accounting software, sales management systems, and in-house developed ERP systems.

This completely prevents input errors caused by manual entry.

③ Full Automation from File Renaming to Folder Saving Standardizes File Management

The robot handles the entire process—from downloading PDF files received via email, automatically renaming them according to rules (e.g., 'Date_CompanyName_DocumentName'), to sorting and saving them into monthly or vendor-specific folders.

This prevents issues such as forgotten saves or inconsistent naming, creating an environment where any employee can quickly retrieve needed data.

It is also effective for compliance with electronic record-keeping regulations (e-Invoicing).

Full Scenario Development Support: No IT Staff Required

Full Scenario Development Support: No IT Staff Required

Many companies have introduced RPA tools to improve efficiency but face challenges such as "no one on-site knows how to build robots" or "gave up due to difficulties in initial setup and error handling during operation."

The key feature of 'Good Hands-RPA' is that, unlike typical RPA tools, customers do not need to build robots (scenarios) themselves.

Even complex tasks involving conditional logic and data matching—such as "read specific sections from daily incoming individual PDF files (e.g., Invoice_No_0000.pdf) and transfer them to designated columns in an internal master file (e.g., Invoice_Management_List.xls)"—are fully supported.

Our dedicated staff will carefully interview you to understand your actual workflow, then handle everything from requirements definition, optimal scenario creation, to test operation.

Even without specialized programming knowledge or dedicated IT personnel, you receive a fully built robot along with the tool—enabling you to benefit from automation immediately upon delivery.

Additionally, we offer full support for post-implementation specification changes and error resolution, ensuring a smooth and sustainable operation.

Recommended for Companies Facing These Challenges

Recommended for Companies Facing These Challenges

Overtime due to manually entering data from PDF invoices into Excel or systems at month-end and month-start

Manually verifying and entering data from vendor-specific PDF formats into accounting systems or spreadsheets consumes enormous time.

RPA robots work 24/7 without error, significantly reducing overtime during peak periods.

Eliminate data transfer mistakes and input omissions (human errors)

Manual processes inevitably carry risks of digit errors, missed entries, or copy-paste mistakes.

Robots extract and input data according to predefined rules, ensuring accurate and error-free processing.

Spending too much time renaming PDF files and organizing folders

Automate the repetitive task of renaming received PDFs (e.g., to 'Date_VendorName_DocumentName') and sorting them into appropriate folders according to internal rules.

Eliminate the burden of manual file management while enabling any employee to instantly access required data.

Interested in RPA but lack internal personnel (IT staff) capable of setup and maintenance

We provide comprehensive 'hands-on' support from implementation to ongoing operation.

Avoid failures such as "we implemented RPA but no one uses it," enabling even non-technical frontline staff to confidently automate their workflows.

Special Campaign: Free Online Consultation

Simply fill in your company name, contact person name, and email address in the form below.

The form contains minimal fields and can be completed in under 3 minutes.

After submission, our consultant will contact you to schedule a consultation.

Special Campaign: Free Online Consultation

Free Online Diagnostic Application Form

・30-minute online consultation

Using online tools, our consultant will carefully listen to your current operational challenges.

"We extract numbers from multiple individual PDF files and transfer them to a master file for reconciliation"

"Currently, this daily manual task takes the most time"

These are just some of the real-time challenges you may be facing